Microsoft 365, Hardened for Compliance
Most M365 tenants are misconfigured. We lock yours down for HIPAA and FTC requirements.
Schedule a MeetingA default Microsoft 365 deployment is not HIPAA-compliant, not FTC Safeguards-compliant, and not secure enough for regulated industries. Microsoft provides the platform; compliance requires deliberate configuration. We configure, harden, and optimize your M365 environment to meet HIPAA, FTC Safeguards, and industry-specific requirements — conditional access policies, MFA enforcement, data loss prevention, retention policies, audit logging, and email authentication — while preserving the productivity features your team depends on. We also right-size your licensing to ensure you have the compliance-required features in your plan without overpaying for capabilities you don't need.
What's Included
Security Hardening
Conditional access policies, MFA enforcement, and privilege management configured for compliance.
Data Loss Prevention
DLP policies that prevent PHI and financial data from being shared inappropriately.
Email Security (DKIM/DMARC)
Email authentication and anti-phishing configured to stop impersonation attacks.
Compliance Center
Retention policies, audit logging, and eDiscovery configured for regulatory requirements.
Teams & SharePoint Security
Secure collaboration with proper permissions, guest access controls, and data classification.
License Optimization
Right-sizing your M365 licenses to get compliance features without overspending.
Ready to Get Started?
Schedule a meeting to discuss how microsoft 365 for regulated industries fits your organization.
Schedule a MeetingFrequently Asked Questions
Is Microsoft 365 HIPAA compliant out of the box?
No. Microsoft 365 can be configured to support HIPAA compliance, but a default deployment is not compliant. You must sign a Business Associate Agreement with Microsoft, enable specific security configurations, apply data loss prevention policies, configure audit logging, and enforce multi-factor authentication. Microsoft's BAA covers only the portions of the service that Microsoft directly controls — your configuration and usage remain your responsibility.
What Microsoft 365 license tier is required for HIPAA compliance?
Achieving HIPAA compliance with Microsoft 365 typically requires Microsoft 365 Business Premium or an equivalent plan that includes Defender for Business, Azure AD Premium P1, and the Compliance Center features. Microsoft 365 Business Basic and Standard lack several security controls required for regulated environments. We assess your current licensing and recommend the right tier for your compliance requirements.
What is Conditional Access in Microsoft 365 and why does it matter for compliance?
Conditional Access is a Microsoft Entra ID (formerly Azure AD) feature that enforces access policies based on user identity, device compliance, location, and risk signals. For regulated industries, Conditional Access is used to require MFA, block access from non-compliant devices, restrict access from high-risk locations, and enforce session controls on sensitive applications. It is a foundational control for both HIPAA and FTC Safeguards.
Can Microsoft Teams be used to share patient information (PHI)?
Yes, with proper configuration. Microsoft Teams is covered under Microsoft's HIPAA BAA, meaning it can be used to communicate PHI if your M365 environment is properly configured. You must enforce MFA, apply appropriate guest access restrictions, configure data retention policies, and ensure that no PHI is shared to channels or with guests outside your compliance boundary.
What does Microsoft 365 Data Loss Prevention actually prevent?
Microsoft 365 DLP policies scan emails, Teams messages, SharePoint documents, and OneDrive files for sensitive content — Social Security numbers, credit card numbers, healthcare identifiers, and custom patterns you define. When sensitive content is detected in an unauthorized context (e.g., emailed to a personal address), DLP can block the action, apply a label, or notify a compliance officer. It is a required control for HIPAA and FTC Safeguards environments.
How often should a Microsoft 365 security configuration be reviewed?
M365 security configurations should be reviewed at least annually — and after any significant change to your environment, staff, or compliance requirements. Microsoft regularly releases new security features and updates default configurations. Organizations that configure M365 once and never revisit it often find gaps years later when audited or after a breach.
Official Resources & Standards
Related Services
Managed IT Support
Proactive, responsive, compliance-aware IT support for your practice.
Learn moreHelpdesk & Support
Our technicians know HIPAA, know EHR systems, and know how to solve problems fast.
Learn moreFractional CIO (vCIO)
Strategic technology guidance aligned with your compliance obligations and business goals.
Learn more