HIPAA Compliance, Fully Managed
From risk assessments to breach prevention — we protect your practice and your patients.
Schedule a MeetingHIPAA violations cost healthcare practices an average of $1.5M per incident, and OCR enforcement actions have increased steadily since 2020. We deliver complete HIPAA compliance management — annual risk assessments, technical safeguards, administrative controls, and ongoing monitoring — so your practice stays protected and audit-ready year-round. Our team understands the specific pressures facing medical practices, dental offices, behavioral health providers, and healthcare business associates, and we tailor every engagement to your workflows and patient care environment. From Business Associate Agreement tracking to breach response planning, we cover every requirement of the HIPAA Security Rule, Privacy Rule, and Breach Notification Rule.
What's Included
HIPAA Risk Assessment
Annual risk assessments that satisfy the Security Rule and identify real vulnerabilities in your environment.
Technical Safeguards
Encryption, access controls, audit logging, and network segmentation configured to HIPAA standards.
BAA Management
We track and manage Business Associate Agreements across all your vendors and partners.
Breach Prevention
Proactive security controls that prevent breaches before they trigger notification requirements.
Documentation & Policies
Complete HIPAA policy documentation that stands up to OCR audits.
Incident Response Plan
Written and tested breach response procedures with defined roles, timelines, and notification workflows.
Ready to Get Started?
Schedule a meeting to discuss how hipaa compliance fits your organization.
Schedule a MeetingFrequently Asked Questions
Is a HIPAA risk assessment really required every year?
The HIPAA Security Rule requires covered entities and business associates to conduct a risk assessment, and OCR guidance strongly recommends reviewing it annually or whenever significant changes occur — new systems, new staff roles, practice acquisitions, or cloud migrations. Practices audited by OCR that lack a current, documented risk assessment almost always face penalties.
What is a Business Associate Agreement and who needs one?
A Business Associate Agreement (BAA) is a required HIPAA contract between a covered entity and any vendor or service provider that handles Protected Health Information on your behalf — including your EHR vendor, cloud storage provider, IT company, billing service, and more. Operating without a signed BAA is a direct HIPAA violation even if no breach occurs.
What is the difference between the HIPAA Privacy Rule and the Security Rule?
The Privacy Rule governs how PHI can be used and disclosed — things like patient rights, notice of privacy practices, and allowable disclosures. The Security Rule applies specifically to electronic PHI (ePHI) and requires administrative, physical, and technical safeguards to protect it. Both rules apply to covered entities; the Security Rule also applies to business associates.
Does our practice need HIPAA compliance if we use a cloud-based EHR?
Yes. Using a HIPAA-compliant EHR platform does not make your practice compliant — it satisfies only the portion of your environment that the EHR vendor directly controls. Your workstations, email system, staff behavior, physical office, and every other system that touches PHI remains your responsibility under the Security Rule.
What triggers an OCR HIPAA audit or investigation?
Most OCR investigations are triggered by a breach report filed under the Breach Notification Rule — practices are required to report breaches affecting 500 or more individuals within 60 days. OCR also conducts proactive audits of covered entities and business associates. Complaints filed by patients or employees are another common trigger.
How quickly can Katalism get our practice into HIPAA compliance?
For a small-to-mid-size practice starting from scratch, we typically establish foundational technical controls and documentation within 60–90 days. Ongoing compliance maintenance — annual risk assessments, policy reviews, training, and BAA tracking — continues as part of our managed HIPAA program.
Official Resources & Standards
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