Your Patients Trust You.
HIPAA-Compliant IT Security.
HIPAA-compliant cybersecurity and managed IT for medical practices, dental offices, clinics, and healthcare organizations. We handle the technology and compliance so you can focus on patient care.
Healthcare IT Challenges We Solve
avg. HIPAA violation cost
HIPAA Audit Anxiety
Stop worrying about surprise audits. We maintain continuous compliance with complete documentation ready for <a href="https://www.hhs.gov/hipaa/for-professionals/compliance-enforcement/audit/index.html" target="_blank" rel="noopener noreferrer" class="text-emerald hover:underline">OCR audits</a> at all times.
of healthcare orgs attacked
Ransomware Targeting Healthcare
Healthcare is the #1 target for ransomware. Our multi-layered security stops attacks before they encrypt your patient data.
average response time
EHR System Security
We secure your EHR environment — Epic, Athena, eClinicalWorks, and others — without disrupting clinical workflows.
access revocation rate
Staff Turnover Risk
Secure onboarding and offboarding that instantly provisions or revokes access. No former employee keeps access to PHI.
monitoring across all sites
Multi-Location Complexity
Consistent security and compliance across all your offices, whether you have 2 locations or 20.
BAA tracking & management
Vendor Compliance
We manage your Business Associate Agreements and verify that every vendor handling PHI meets HIPAA requirements.
governance & compliance
AI & Clinical Tool Governance
AI is entering clinical workflows fast — diagnostic tools, scribes, scheduling. We ensure AI tools handling PHI meet HIPAA requirements and HHS AI guidance before they create liability.
Healthcare Practices We Serve
We Also Serve
Financial Services
FTC Safeguards and SOC 2 for accounting and advisory firms
Education
FERPA-compliant cybersecurity for schools and districts
Sports & Fitness
Member data protection and PCI-DSS for gyms and studios
Frequently Asked Questions
Does my medical practice need HIPAA-compliant IT?
Yes — any practice that creates, receives, maintains, or transmits electronic protected health information (ePHI) is a covered entity under HIPAA. This includes medical, dental, chiropractic, mental health, and specialty practices of any size. The HIPAA Security Rule requires specific administrative, physical, and technical safeguards for all ePHI systems, including your EHR, email, and backup infrastructure.
What are the IT requirements under HIPAA?
The HIPAA Security Rule requires covered entities to implement access controls, audit logging, data encryption, automatic session timeouts, and a documented risk analysis. Practices must also maintain an incident response plan and workforce security training program. Non-compliance carries penalties ranging from $100 to $50,000 per violation, with annual caps of $1.9 million per violation category.
What is a Business Associate Agreement (BAA), and do I need one with my IT provider?
Yes. Any vendor who handles ePHI on your behalf — including your IT provider, cloud storage vendor, or email service — is a Business Associate under HIPAA and must sign a BAA before accessing your systems. Operating without a BAA is itself a HIPAA violation. Katalism signs BAAs with all healthcare clients as a standard part of our engagement.
How do I secure my EHR system (Epic, Athena, eClinicalWorks)?
Securing an EHR requires a layered approach: role-based access controls so staff only see records relevant to their function, multi-factor authentication on all logins, encrypted connections between devices and the EHR server, and audit log monitoring to detect unauthorized access. We implement these controls for all major EHR platforms without disrupting clinical workflows.
How do I prepare for an OCR HIPAA audit?
OCR audits focus on three areas: your documented risk analysis, your written policies and procedures, and evidence that controls are actually in place. We maintain continuous compliance documentation — including your Security Risk Assessment, risk management plan, employee training records, and BAA inventory — so you can respond to an audit request with confidence, not scrambling.
Is telehealth covered under HIPAA, and how do I secure it?
Telehealth visits that involve ePHI are fully subject to HIPAA. This means your video platform must be covered by a BAA, sessions must be encrypted end-to-end, and access must be authenticated. Consumer platforms like FaceTime or standard Zoom are not HIPAA-compliant without a BAA and appropriate configuration. We evaluate and configure telehealth environments to meet Security Rule requirements.
We have multiple office locations. How do you handle compliance across all of them?
We treat your entire organization as a single compliance program. Each location is brought under the same security policies, monitoring, and documentation framework. Our centralized management platform gives us visibility across all sites, and our risk assessments cover every location where ePHI is created or accessed — including remote staff working from home.
What happens if we have a data breach?
HIPAA requires covered entities to notify affected individuals within 60 days of discovering a breach, report breaches affecting 500 or more individuals to HHS and local media, and document all breach investigations. We handle forensic investigation, breach notifications, and regulatory reporting as part of our incident response service — minimizing both the regulatory exposure and the reputational damage.
Protect Your Practice. Protect Your Patients.
Schedule a meeting to discuss your HIPAA compliance and find out exactly where your practice stands.
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